The role of "Official Letters" in Vietnam legal system


Official letters (công văn) are regarded as administrative documents (văn bản hành chính) as opposed to a legal instrument and are intended to contain correspondences from various authorities. However, in practice, in official letters addressed to other authorities or companies, many authorities express their views and interpretations of a legal provision. In many cases, Government authorities even give instruction on how certain issues should be addressed if there is no law regarding such issue or the law is not clear.

Accordingly, although official letters are not legal instruments and do not have the force of law, in practice, official letters provide useful interpretive aid and guidance for lawyers and practitioners in Vietnam. The downside of relying on official letters is that they are not always publicly available and the view or interpretation contained in an official letter can be changed in the future or conflict with other official letters or legal instruments. An official letter issued by one authority may not bind another authority if the other authority is not under control of the issuing authority.

Hierarchy of Vietnamese legislation

The law of Vietnam consists of the following main legal instruments, which can be issued by various authorities:


                                                     
Issuing authorities
Instruments dated from 1 January 2009
The National Assembly
Constitution; Laws and Resolutions
The Standing Committee of the National Assembly
Ordinance; and Resolutions
The President
Order; and Decision
The Government
Decrees
The Prime Minister
Decisions
The Supreme Court
Resolutions
The Chief Judge of the Supreme Court
Circulars
The Procurator-General
Circulars
Ministries or ministerial level entities
Circulars
The General State Auditor
Decisions
Local People’s Committees
Decisions, and Directives
Local People’s Council
Resolutions

In addition to the above legal instruments, more than one issuing authorities can together issue a “joint” legal instrument. Legal instruments issued before 1 January 2009 may be issued in a different form under the old Law on Legal Instruments. Nowadays, Vietnamese copies of legal instruments in Vietnam are regularly published on the Official Gazette of the Government and  widely available on the internet (e.g. luatvietnam.com.vn; legal.khaitri.vn). English copies of certain important legal instruments are also available for a fee on certain websites (the most reliable one being www.vietnamlaws.com).

In general, legal instruments issued by higher authorities will have higher validity. Legal instruments issued by central authorities will be applicable nationwide while legal instruments issued by local authorities will be applicable within the specific localities only.

Usually, the “legal framework” covering a specific area of law includes:
·   a Law issued by the National Assembly setting out the general principles of such area;
·   one or more Decrees issued by the Government, which further clarify and implement the Law issued by the National Assembly; and
·   one or more Circulars issued by the relevant Ministries in charge of the area in question, which provide more detailed implementation of the Decrees issued by the Government.

In practice, the drafting of all of the above legal instruments is controlled by the relevant Ministry in charge of the relevant area. For example, the Ministry of Finance will control the drafting of all legislations regarding capital market such as the Law on Securities, the implementing Decrees and Circulars. In addition, usually the Law issued by the National Assembly can only be expected to be fully implemented in practice after the relevant Ministries issue the detailed implementing Circulars. Therefore, there is usually substantial delay between the time a Law of the National Assembly is issued and the time such Law is fully implemented in practice.

New (but not fully mandatory) model charter for public companies

Under Decision 15/2007 of the Ministry of Finance, public listed shareholding companies in Vietnam are required to adopt the model charter under Decision 15/2007. From 17 September 2012, Decision 15/2007 is repealed by Circular 121/2012 of the Ministry of Finance providing corporate governance rules of public companies (including both listed and unlisted public companies). Circular 121/2012 also contains a model charter for public companies in replace of the one under Decision 15/2007. However, public companies are only required to "refer to" the model charter to prepare their own charters. So the new model charter is not mandatory for public companies under Circular 121/2012. That being said, the new model charter may still be mandatory for listed public companies, which are subject to listing rules of the relevant stock exchanges.

Director duties in Vietnam


The recent arrests of three former directors of ACB, one of the largest private commercial joint stock banks, have demonstrated that how vulnerable a director (or former director) of a public company is exposed to criminal liability when the law is enforced. The Vietnamese Penal Code contains a number of crimes that may be relevant to the activities of a director of a public joint stock company including:

·         A person who unintentionally causes damage to another person’s property valued at VND 50 million or above may be subject to a criminal penalty. Arguably, this provision can be used against a director, who makes a decision resulting in loss for the public joint stock company even if such director can prove that his/her decision is made with good faith and for the best interest of the public joint stock company when it was made.

·         If a person (1) knows information relating to a public company which has not been disclosed and if disclosed would affect materially the price of the public company’s securities, (2) uses such information to trade securities or provides such information to other persons or advises other persons to trade securities on the basis of such information and (3) gains large illegal profit then such person may be subject to a criminal penalty. This provision can be used against a director who violates the insider trading restriction under Vietnamese law.

·         A person who commits various money laundering activities may be subject to criminal liability of up to 5 years or 15 years in serious cases. Monies laundering activities include, among other things, (i) directly involving in financial transactions intended to conceal the illegality of monies or assets obtained from criminal liability, (ii) using monies or assets obtained from criminal liability for business activities or other activities, and (iii) conceal information regarding original, nature or movement of monies or assets obtained from criminal liability.

·         A person who is directly responsible for managing State property but neglects that responsibility causing damage to the State’s property valued at more than VND 50 million may be subject to criminal penalties. This provision could be used against a director of a public joint stock company in which the State owns certain shares.

·         A person who abuses his/her positions and/or powers to deliberately act against the State’s regulations on economic management, causing a loss of more than VND 100 million may be subject to a criminal penalty.

·         A person who negligently fails to perform an assigned task and causes serious consequences may be subject to a criminal penalty.

·       The Penal Code imposes criminal liability on the act of receiving bribes, which is defined as an act, among others, of a person who holds an official position or power and directly or indirectly has received or will receive money, properties or other “material benefit” in any form, which has a value of VND 2,000,000 (approx. USD100) or more “with the intent of taking advantage of his/her official position or power in order to perform or refrain from performing certain acts for the benefit of, or as requested by, the person who offers the bribe”.

The crimes listed in the last four bullet points above in principle should apply only to those who are State officials under the Law on State officials or those who are otherwise entrusted with State power. However, in practice, Government authorities have applied these provisions to staffs or personnel of companies especially State-owned companies. In case a Public joint stock company is a private company, the possibility that these provisions may apply to the company’s staff and personnel is lower than with respect to State-owned companies. However, one cannot rule out the risks from these provisions. If the report on the recent arrest of a construction engineer by Vietnamese police on the ground of bribery action taken by the engineer is correct then such arrest now seems to confirm that the anti-bribery provision under the Penal Code also applies to private companies at least from the police’s point of view.